Meeting Rooms
Meeting Rooms Quick Links

Meeting rooms are available for meetings, presentations and information sharing. Library meeting spaces include the American Veterans Auditorium, Conference Rooms and Study Rooms. The Library makes meeting rooms available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use. All public usage for specific time periods is determined by reservations on first-come, first-served basis. The Meeting Rooms may not be used for personal events or personal social activities. This includes but is not limited to weddings, bridal/baby showers, birthday parties, etc. Meetings planned as commercial endeavors or to advertise products or services are prohibited.

2016 Applications are now available and sign-up for 2016 begins December 1, 2015. Only the new application will be accepted for any meeting requests in 2016. Make sure you review and understand all changes to the application before signing and submitting.  

Please call the Library at 941-4655 for details regarding scheduling a meeting in the Auditorium or a Conference Room.

Completed applications must be submitted in person to the Reference Desk on the 2nd floor of the Library. Requests are pending until application is complete and signed copy is returned to you from the Reference Staff.
 

American Veterans Auditorium Application & Policy:
 
General Policy

The Auditorium is available to groups and individuals based in Greenwood County on an equitable basis, regardless of the beliefs or affiliations of groups and individuals requesting its use. The right of a group to meet in the public library does not constitute an endorsement of the group's policies or beliefs by the Greenwood County Library System. The needs of the Library System and its affiliates take precedence over those of other organizations. The Library reserves the right to limit use where the demands for meeting space so require, and, when necessary, the Library will notify a group as soon as possible if its scheduled auditorium use needs to be cancelled. Wireless Internet access is available in the Auditorium.

Rules for Use

1. All use of the Auditorium must be approved by the Library Director or designee. The auditorium may be divided into two rooms. The Library reserves the right to determine which room will best accommodate each group's needs and assign rooms accordingly. Use of the Auditorium will be scheduled through the Reference Desk.

2. Prospective users must sign an application. The signer of the application, who must be an adult, is responsible for the orderly conduct of the group. The applicant must hold a library card for the Greenwood County Library System, and owe less than $5 in fines/fees to be in good standing. Requests are considered pending until the application is complete and confirmation is received from Library Staff. In the event of any damage to library property and/or equipment, that individual will be liable. Young children accompanying adult users of the auditorium may not be left unattended in the Library. Minors are not permitted to use the auditorium without adult supervision.

3. The Auditorium may not be used for personal events or personal social activities. This includes but is not limited to weddings, bridal/baby showers, birthday parties, etc. Meetings planned as commercial endeavors or to advertise products or services are prohibited.

4. Groups using the auditorium outside of regular library hours are responsible for arranging to pick up and return the door key. The key may be picked up the day before or the day of the group's meeting, and should be returned the day following the meeting. The replacement cost of a lost door key is $100, and includes the cost of replacing the locks on the two outside doors plus the cost of replacement keys.

5. Maximum attendance for the auditorium is limited to 311 adults. This number is determined by the local fire code.

6. Room set-up is each group's responsibility. The room must be left in the condition in which it was found unless other instructions are given.

7. Only the Library System and Friends of the Greenwood County Library System may sponsor fund-raising activities in the Auditorium. Purely social functions may be sponsored by the Library, the Friends of the Library, or as part of the on-going activities of groups that meet in the library regularly.

8. All meetings are free and open to the public. Non-library groups are not permitted to engage in fund-raising activities or to charge fees or admission to programs held on Library premises. Club dues and other share costs within an organization are not considered fees. With Library approval educational entities may charge reasonable tuition costs.

9. Groups wishing to serve refreshments may do so. Each group is responsible for cleaning up after auditorium use. The serving of alcoholic beverages is not permitted on Library premises. Smoking in all areas of the Library is prohibited.

10. The Library reserves the right to withdraw permission for auditorium use when conditions warrant such action. Meetings must be conducted so as not to disturb others using the Library. Groups which disturb library activities or library users will be denied future use of the auditorium.

11. Library audiovisual equipment is available only upon prior reservation, and to groups which have an experienced operator. This person should make arrangements in advance for training on the AV equipment.

Please note:
The Library is not responsible for any property, personal or otherwise, which is brought onto or into any of the Library's premises. The library user is responsible for his/her property and specifically waives any subrogation rights against the Library. Further, the user of library property is responsible for any negligent personal injury or property damage caused by the individual or any member of his/her group while on Library premises. The library user agrees to hold the Library harmless for any personal injury or property damage caused by the individual user or any member of his/her group.

Approved September 15, 2010
Amended May 14, 2013


Download American Veterans Auditorium Application

Please call the Library at 941-4655 for details regarding scheduling a meeting in the Auditorium or Conference Room. Completed applications must be submitted in person to the Reference Desk on the 2nd floor. Requests are pending until application is complete and signed copy is returned to you from the Reference Staff.

American Veterans Auditorium Application

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Conference Room Application & Policy:

General Policy

The Greenwood County Library has two (2) conference rooms. The Library reserves conference rooms on a first come first served basis, as scheduling permits. The right of a group to meet in the public library does not constitute an endorsement of the group's policies or beliefs by the Greenwood County Library System. The needs of the Library and its affiliates take precedence over those of other organizations. The Library reserves the right to limit use where the demands for meeting space so require, and, when necessary, the Library will notify a group as soon as possible if its scheduled room use needs to be cancelled.

Rules for Use

1.Groups who wish to use a Conference Room may sign up for one at the Reference Desk. Wireless Internet access is available throughout the Library, including the Conference Rooms.

2.Groups who wish to use a Conference Room must sign an application. The signer of the application must be an adult, and is responsible for the orderly conduct of the group.The applicant must have a library card, and owe less than $5 in fines/fees to be in good standing. Requests are pending until the application is complete, and written confirmation is received from Library Staff. In the event of any damage to library property and equipment, that individual will be liable. Young children accompanying adult users of a conference room may not be left unattended in the Library.

3.Students grade 12 and under are not allowed to use a Conference Room without adult supervision.

4. Maximum attendance in Conference Room 1 is 12 adults. Maximum attendance in Conference Room 2 is 25 adults. Maximum attendance is determined by the local fire code.

5. Conference Rooms are available for public use when the library is open. Rooms must be vacated fifteen (15) minutes prior to closing. When circumstances so require, the Library Director or designee may terminate a meeting in progress.

6. Room set-up is each group's responsibility. The room must be left in the condition in which it was found unless other instructions are given.

7. The Conference Rooms may not be used for personal events or personal social activities. This includes but is not limited to weddings, bridal/baby showers, birthday parties, etc. Meetings planned as commercial endeavors or to advertise products or services are prohibited.

8. The Library reserves the right to withdraw permission for Conference Room use when conditions warrant such action. Meetings must be conducted so as not to disturb others using the library. Groups which disturb library activities or library users will be denied future use of Conference Rooms.

9. The Library is not responsible for items left in a Conference Room.

Approved September 15, 2010


Download Conference Room Application

Please call the Library at 941-4655 for details regarding scheduling a meeting in the Auditorium or Conference Room. Completed applications must be submitted in person to the Reference Desk on the 2nd floor. Requests are pending until application is complete and signed copy if returned to you from the Reference Staff.

Conference Room Application

 


Study Room Policy:

1. Study Rooms cannot be reserved ahead of time. If a room is available, you must sign up for it at the Reference Desk with a library card or picture ID.

2. Limit of 6 people allowed per Study Room.

3. You will be able to use a Study Room for 2 hours unless we are closing. You can have more time if no one is waiting. The person who has had the most time will be asked to vacate if someone is waiting.

4. You are expected to start packing up at least 5 minutes before closing.

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